Spacing Issues (Paragraph Copy Descrition - Rich Area Text Field)


Main Causes of Spacing Issues

  1. Not using the Paste as Plain Text button.
  2. Placing more than one paragraph in the Paragraph Copy field.
  3. Not deleting the space the system automatically adds when you first click in the Edit Rich Area Field.
  4. Leaving blank line spaces at the end of paragraphs and blank spaces at the end of lines.

    Paste as Plain Text Button

      Always use the Paste as Plain Text button found on the toolbar when copying text from another application (word, excel, another website, etc.).

      Paste as Plain Text button

        Paragraph Copy Description Rich Area Text Fields are Designed for a Single Paragraph

          Notice it is singular? Do you have more than one paragraph in a Paragraph Coy Rich Area Text field?”

            Paragraph Copy Field Image

              Spacing Issue Caused by Multiple Paragraphs in the field

                Having more than one paragraph in a Paragraph Copy description field (Rich Area Text Field) can create spacing issues between paragraphs. Either too much, or too little.

                  Correct and Incorrect Spacing Image

                  • Recommended Solution: Place each paragraph in a separate paragraph copy Rich Area Text field.

                  Spacing Issue at Beginning of Field

                    The system often leaves a blank line space above text typed or copied into the Paragraph Copy Description (Rich Area Text) field.

                      Blank Line Space Above Text image

                      • Recommended Solution: To avoid fighting a spacing issue later, click in a new Paragraph Copy description field and backspace to remove the blank line space before adding text or clicking the paste as plain text button.

                      Spacing Issues when only a single paragraph is in the field

                        If you have only one paragraph in the Paragraph Copy Rich Area Text Field, the spacing issues are most likely caused by leaving blank line spaces at the end of a paragraph.  This often happens when users copy information from word, excel or another application and forget to use the Paste as Plain Text button.

                          Spaces at End of Paragraph Image

                          • Recommended Solutions:
                          • Remove extra blank line spaces at the end of the paragraph. To do this, open the Paragraph Copy Rich Area Text Field and scroll to the bottom of the field and click. Back space until your cursor is at the end of the text in that field.
                          • If that doesn't work, create a new paragraph and copy the text again. In the new paragraph copy field make sure you use the Paste as Plain Text button and re-create the information.

                          Soft Returns Assist in Eliminating Spacing Issues in Rich Area Text Fields (like the one shown below).

                            Contact OCR

                             Department of Health and Human Services

                            90 7th Street, Suite - 400

                            San Francisco, CA. 94102

                            Phone (415) 437-8310

                            Fax (415) 437-8329

                            TDD (415) 437-8311

                            Office of Civil Rights (OCR)

                              RECOMMENDED SOLUTION:

                                1. Start at the bottom of the content block and place your cursor before the first letter. 
                                2. Backspace until the line is butted up against the line above, then
                                3. Hold down the shift key while pressing the enter key (soft-return).
                                4. Complete these steps for each line of text.
                                Holding down the shift key while pressing the enter key is called a soft return and can assist you in eliminating spacing issues in a Rich Area Text field.

                                  The Address below was corrected using a soft return at the end of each line.

                                    Contact OCR

                                    Department of Health and Human Services
                                    90 7th Street, Suite - 400
                                    San Francisco, CA. 94102
                                    Phone (415) 437-8310
                                    Fax (415) 437-8329
                                    TDD (415) 437-8311